Total control from the field to the finance team
Give your mechanics the tools to get the job done, and your back office the data they need to bill it profitably.
Digital Job Cards & Mobile App
Equip your mobile mechanics with a rugged offline-capable app. Send them client details, machine history, and digital checklists. They can clock in, attach photos of defects, and capture client sign-off directly from the field.
Timesheets & Payroll Integration
Stop decoding messy handwritten timesheets. Cloudcon captures precise travel and active labour hours from mobile job cards, pushing approved timesheets directly to your payroll systems seamlessly.
Instant Client Invoicing
Turn completed field work into cash faster. By automatically capturing labour hours, service call-out fees, and parts markups on the job card, your admin team can generate and send accurate client invoices the same day.
Painless Client Compliance & Logs
Deliver premium service to your clients by managing their asset compliance. Generate instant, professional audit packs and service histories for their heavy equipment, making your maintenance business indispensable.
Paperwork is eating your profit margins
Unbilled labour, forgotten parts, and delayed invoicing are costing your maintenance business thousands every month.
Mechanics hand in greasy, illegible paper job cards at the end of the week.
Spare parts and consumables are forgotten, leaving you footing the bill.
Invoicing takes weeks because admin has to chase mechanics for hours and details.
Clients constantly call asking for lost service records and compliance certificates.
Real-time digital job cards submitted instantly from the field via mobile.
Mandatory digital parts logging ensures every filter, hose, and litre of oil is billed.
Same-day invoicing powered by job cards that auto-sync straight into your accounting software.
Automated, professional PDF service history logs generated in two clicks.
From client call-out to paid invoice
We don’t just hand you software and wish you luck
Most maintenance workshops don’t have an IT department. That’s why we operate on a “Software with a Service” (SwaS) model. We do the heavy lifting so you can keep turning wrenches.
Custom Form Building
We digitise your existing paper job cards and custom OEM checklists before you even log in.
We Handle the Setup
We train your admin team and your field mechanics so everyone buys into the new process.
Ongoing Local Support
You get a dedicated account manager who understands the civil and plant maintenance industry, ready to help when you need it.
Construction is complicated. Your software shouldn’t be
Built to save hours and eliminate friction across the entire business.
FAQs
Does the Cloudcon mobile app work offline in remote areas?
Yes. The mobile app is built specifically for remote heavy diesel and plant maintenance work. Field crews can complete digital job cards, log parts, and capture client signatures completely offline. The data securely auto-syncs the moment their tablet or phone hits 4G or Wi-Fi range.
Does Cloudcon integrate with Xero, MYOB, and other accounting software?
Absolutely. Cloudcon features deep integrations with major accounting systems including Xero, MYOB, QuickBooks, and Sage. Completed digital job cards automatically push billable labour and parts directly to draft invoices, eliminating double-entry and accelerating your cash flow.
How do field mechanics log timesheets and travel time?
Mechanics clock in and out directly via the mobile app. The system allows them to clearly separate travel time, active wrench time, and breaks using specific cost codes. This ensures highly accurate client billing on the front end and seamless payroll processing on the back end.
Can I track spare parts and automate client markups?
Yes. Our digital job cards mandate that mechanics log all consumed items before closing a job. You can set up standardized inventory lists and automated client markups within the software, ensuring you never undercharge for filters, hoses, or oil again.
How does the workshop dispatch emergency breakdown call-outs?
The visual scheduling board gives your workshop allocator a live view of exactly where every mechanic is assigned. When an urgent breakdown occurs, you can drag and drop the new work order directly to the closest available mobile truck, instantly updating their field app with the client and machine details.
Can I generate service history logs and compliance records for clients?
Cloudcon allows you to maintain a comprehensive digital service history for every piece of client equipment you work on. With a few clicks, your admin team can generate and export professional PDF audit packs and service histories to send directly to your clients, making your business indispensable.
Can we digitize our custom OEM service checklists?
Yes. The Cloudcon Engine allows you to build custom digital forms. Whether you need a standard 250-hour excavator service checklist, a heavy diesel pre-start, or a specialized crane inspection, we digitize your specific paperwork so mechanics can complete it seamlessly on their tablets.
Can we use the software to manage subcontracted mechanics?
You can securely onboard subcontracted mechanics into your Cloudcon environment. They receive restricted access to complete their assigned job cards, digital checklists, and timesheets without exposing your broader workshop or financial data.