Unsigned variations are killing your margins
Arguing over undocumented site delays three weeks after they happened means your business ends up swallowing the cost.
The Handshake Nightmare
Doing an extra 4 hours of rock-breaking based on a verbal agreement
A client disputing an Extension of Time (EOT) at the end of the month
Waiting days for paper variation forms to make it back to the office
Finding out a project went over budget two weeks after it finished
Total Control with Cloudcon
Photo-backed variations logged and signed on the glass immediately
Time-stamped, GPS-verified weather data attached to the site diary
Approved variations instantly updating your central commercial register
Real-time cost-to-complete tracking measured daily against your estimates
Bulletproof commercial control
We built our financial tools to end disputes, protect your cash flow, and keep your project managers in total control.
Photo-Backed Evidence
Words can be disputed; photos can’t. Foremen can snap photos of site delays, out-of-scope requests, or weather impacts and attach them directly to the digital variation docket, providing undeniable proof for your progress claims.
Instant Sign-on-Glass
Don't wait for an email approval that never comes. Get the Tier 1 superintendent to sign the tablet right there in the dirt. The digital signature instantly locks the data and generates a certified PDF.
Real-Time Job Costing
Know exactly where your margins sit daily. Field hours, plant usage, and material dockets are mapped directly to your specific job cost codes, giving you a live view of "actuals vs. budget" without waiting for month-end reconciliation.
Automated Variation Registers
Throw away the manual tracking spreadsheets. Every time a variation is approved on site, Cloudcon automatically updates your centralized variation register, keeping your commercial team instantly aligned with the field.
From site issue to approved invoice
A seamless, unalterable flow of information that guarantees you get paid for the work you actually do.
The Event (Site Capture):
The foreman hits unexpected rock. They open the offline Cloudcon app, log a new variation, snap a photo of the trench, and record the extra excavator hours.
The Agreement (Sign-Off):
The client's site representative reviews the extra hours on the tablet and signs the screen. The record is time-stamped, locked, and a PDF receipt is instantly emailed to the client.
The Claim (Office Sync):
The approved variation syncs to the office dashboard. The project budget automatically updates, and the variation is pushed directly to Xero or your ERP as a draft invoice line item.
Configured to your exact rate cards
We do the heavy lifting to ensure the software matches how you currently quote and bill.
Provide Your Budgets & Rates:
Send us your project estimate spreadsheets, cost codes, and civil Award rate cards.
We Configure Your Environment:
Our Australian implementation team maps your exact cost codes, variation form layouts, and approval hierarchies directly into Cloudcon.
Immediate Commercial Visibility:
Your field team starts logging hours against those specific codes on day one, feeding clean data straight back to your finance department.
FAQs
What happens if a variation occurs in an area with zero phone reception?
No problem. Cloudcon's native offline engine allows your foremen to create a variation, attach photos, and capture the client's signature entirely offline. The data is cached securely on the device and syncs to your office dashboard the moment the device regains 4G service.
Does the client get a copy of the variation they just signed?
Yes. The moment the client signs the glass and the device connects to the internet, Cloudcon automatically emails a certified, time-stamped PDF copy of the docket (including the photos) directly to the client for their records.
Can we track our costs against our original project estimate?
Absolutely. During project setup, you can import your estimated budget and cost codes into Cloudcon. As field dockets and timesheets are submitted, the platform automatically tracks your "actuals" against your "estimate," giving you real-time visibility into your remaining margins.
Can we configure the app to match our specific company variation forms?
Yes. Through our Software with a Service model, you don't have to adopt our layouts. You simply provide your current paper variation forms, and our team will map those exact fields, disclaimers, and layouts into the digital app for you.
How does this connect to our invoicing software?
Once a variation is approved by the client and verified by your commercial team in the Cloudcon dashboard, the data can be pushed directly to Xero, MYOB, or your enterprise ERP (like Jobpac or Vista) as a draft invoice line item, completely eliminating manual data entry.