Disconnected field data is killing your margins
When invoicing relies on deciphering muddy paper dockets three weeks after the work is done, your cash flow evaporates.
The End-of-Month Nightmare
Writing off unapproved variations because the paperwork was lost.
Paying administrative staff to manually re-enter field data into your ERP.
Blindly ordering materials without checking project budgets.
Waiting 30 days to invoice because dockets are sitting in a ute.
Total Control with Cloudcon
Photo-backed variations signed and costed before the crew leaves site.
Verified field data flows directly into your accounting software.
Live PO tracking against specific cost codes and project limits.
Draft invoices generated the second the client signs on the glass.
Visual logistics for complex fleets
Engineered to handle the moving parts of civil construction—people, plant, and projects.
Real-Time Cost Tracking
Track labour, plant, and materials against specific project cost codes in real time. Know exactly where your budget stands mid-project, not post-mortem.
Automated Invoicing
Convert verified daily diaries and shift dockets directly into itemized draft invoices. Slash your Days Sales Outstanding (DSO) by weeks.
Automated 3-Way Matching
Raise POs in the field. Instantly match supplier invoices against original POs and signed delivery dockets before a single dollar leaves your account.
Seamless ERP Integration
Approved financial data flows bi-directionally into your existing accounting software. Eliminate double-entry and manual reconciliation forever.
From the allocator’s screen to the operator’s ute
A seamless flow of logistics that keeps the yard and the active sites perfectly aligned.
1. Field Capture (Site) | 4:00 PM
Foremen log hours, materials, and variations digitally, securing a time-stamped, unalterable client signature on the glass.
2. Commercial Review (Office) | 4:15 PM
The Commercial Manager reviews the certified data. With one click, the system calculates exact billable totals based on pre-loaded rate cards.
3. Ledger Sync (Accounts) | 4:16 PM
The approved data automatically pushes a highly accurate draft invoice directly into your accounting software, ready to be sent to the client.
We map your cost codes. You protect your margins
Our implementation team ensures Cloudcon speaks the exact financial language of your business.
Step 01 | Import Your Rate Cards:
Send us your complex client rate cards, union labour rates, and plant hire costs.
Step 02 | Map Your Cost Codes:
We mirror your exact project cost codes and general ledger structures within Cloudcon.
Step 03 | Connect Your ERP:
We establish a secure API connection with your accounting software, ensuring data flows instantly on day one.
FAQs
Does Cloudcon replace my accounting software?
No. Cloudcon acts as the operational source of truth that feeds verified, highly accurate data into your accounting software (like Xero, MYOB, or Viewpoint). We manage the field; your accounting software manages the ledger.
Can the system handle complex, client-specific rate cards?
Yes. You can build custom rate matrices within Cloudcon. When a foreman logs an hour of excavator time, the system automatically knows exactly what to charge based on that specific client's agreed rates.
How does the system handle supplier invoices?
You can raise Purchase Orders within Cloudcon. When the materials arrive, the delivery docket is uploaded from the field. Accounts can then instantly three-way match the supplier invoice against the original PO and the signed delivery docket.
Is the data secure and auditable for commercial disputes?
Absolutely. Every action, signature, and approval within Cloudcon is time-stamped and recorded in an auditable log. If a client disputes a variation, you have a clear record with photo evidence and their signature ready instantly.