Cloudcon Technical Glossary
An A-Z reference guide for system terminology, module definitions, and compliance acronyms used across the platform.
A
Account: An accounting code used for Products and Services.
Action: A step for end users when viewing a Work Order. It can require a Form Template to be completed 1st.
Allocation: An assignment of Staff or Plant to a Job, Work Order, or scheduled activity.
Archive List: A job or forms that have been removed from the general views.
Assigned Users: Users allocated to a Job or another record so they can participate in or access the work.
Attendance Register: A Table Field used to record attendance during a Site Prestart.
B
Budget: A financial plan attached to a Job that tracks target, forecast, and actual project costs.
Budget Item: A top-level Budget container holding Subitems and its own cost or a calculated cost based on its Subitems.
Button Field: A form field that triggers another action, such as creating or refreshing a Subform or using a Job QR code.
C
Catalogue: A configuration area with options for Finance, Cost Controls, Plant Management, and Scheduling settings.
Checkbox Field: A form field used for a single yes/no or selected-state response, with optional Show/Hide and Defect rules.
Claim Period: A configured date range used for project or cost claims.
Client: The customer or organisation for whom a Job is being delivered.
Combo Box Field: A selectable form field that can use configured options, link to another entity, or allow multiple selections.
Company: A customer, supplier, subcontractor, or other organisation record managed in Prestartr.
Company Group: A category used to organise Companies into manageable groups.
Component: A cost or service element used to define the breakdown and cost price of a Service.
Cost Centre: A specific project, phase, or activity within which expenses accumulate but does not directly generate revenue.
Cost Code: A code selected against labour or another cost record for classification and reporting.
Cost Estimate: A financial estimate linked to a Work Order. Once approved, it can create Work Order Tasks and an Invoice.
Cost Type: A cost category used for Invoice lines, Budget Subitems, Job Costs, Quote line items, and other transactions.
D
Dashboard: A landing or overview screen that displays records, actions, or key information for a module or the app.
Date Field: A form field for recording a date, date and time, or a duration-related value.
Defect: A failure or issue affecting equipment or controlled assets, created manually or from a form response.
Defect Configuration: The form-field settings defining priority, type, photos, and comments used when a Defect is created.
Dependant Field: Field used with a Work Order Task Combo Box to calculate or display estimated and remaining duration.
Direct Allocation Scheduler: A Scheduler mode that places Staff or Plant directly under Job lanes for each Zone.
E
EBA: A legally binding workplace agreement negotiated between an employer, a group of employees.
Expiry List: An ascending list of Plant with overdue or upcoming expiry dates.
Expiry Matrix: Configurable dashboard showing Plant expiry, including overdue items and future periods.
External Form: A form made available to third parties, such as contractors, using a QR code and sharing settings.
F
Field: An individual input, display, calculation, or action element within a Form Template.
Finance Module: The module for managing Invoices, Quotes, Cost Estimates, Purchase Orders, and Purchase Requisitions.
Fixed Price Work Order: A Work Order created from a Quote where the pricing is fixed and cannot be altered during invoicing.
Form: A completed or in-progress instance created from a Form Template.
Form Status: The state of a Form, such as Draft or Submitted, which can control whether fields are displayed.
Form Template: A reusable form structure containing configured fields, rules, links to entities, and display settings.
Formula Field: A calculated form field that can perform normal calculations or calculate hours, rates, or allowance amounts.
H
Hidden Field: A field that is not displayed initially and can be revealed by a Show/Hide Rule or another condition.
Hours Left: The remaining hours, based on the time allocated or budgeted for the day.
I
Import/Export: Tools for uploading records into Prestartr or downloading records and reports for external use or integration.
Incident Form: A form used to record an incident, including relevant people, witnesses, questions, and submission details.
Invoice: A financial document generated from selected labour, materials, purchase orders, Quotes, or Work Orders.
Invoice Method: The method selected when generating an Invoice, including finalised or progressive invoicing options.
J
JHA: A Job Hazard Analysis (JHA) in construction is a safety tool used to study a specific task.
Job: Project or work with details such as a name, code, client, location, zone, status, budget, schedules, and users.
Job Code: The shorthand identifier for a Job.
Job Markup: A percentage applied to Job costs or pricing.
Job Subitem: (A smaller component of a larger primary job or project (often called a sub-job or sub-project).
L
Label Field: A layout or organisational element used to display text or headings within a form.
Labour Subform: The Site Diary section used to record employee hours, start and end times, cost codes, and related labour.
Line Item: A detailed priced item within a Quote, Cost Estimate, Invoice, or related financial record.
M
Milestone: A progress point or deliverable within a Budget or project plan.
Mobile Menu: The menu opened from the upper-left menu icon in the mobile app to navigate between modules.
Module: A major functional area of Prestartr, such as Companies, People, Plant, Jobs, Finance, or Scheduler.
N
Normal Work Order: A Work Order whose pricing is not fixed to a confirmed Quote.
O
Office: The browser-based Prestartr interface used for administration, setup, data entry, reporting.
On-charge: An expense originally paid by a contractor or builder that is then billed directly to the client or a subcontractor.
P
Payment Method: A configured method used for recording or processing payment information.
Payment Terms: Configured options defining when or how payment is due.
People: The Prestartr module for managing staff, workers, subcontractors, contacts, and related personal information.
People Group: A category used to organise People, with support for parent and child group relationships.
Photo Field: A form field used to upload or select photos.
Plant: Equipment, vehicles, machinery, tools, or other assets tracked in Prestartr.
Plant Allocation: The assignment of Plant to a Job or another operational area.
Plant Group: A category for organising Plant by function, or another structure; groups can have parent and child levels.
Plant Register: The centralised list of Plant records and their details.
Plant Status: A configurable state assigned to Plant, such as Available, On Hire, or Unavailable.
Plant Zone: A configured allocation area used to assign Plant and limit which Plant is available in zone-specific forms.
Prefill: The automatic population of a field using information from a related record or another configured source.
Product: A configured item with pricing, markup, supplier, account, and related catalogue information.
Product Group: A category used to organise Products and define group-level markup.
Profile Picture: The image associated with a user profile.
Purchase Order: A financial purchasing document that can be linked to a Job or Work Order and later included in an Invoice.
Purchase Order Number: The client purchase-order reference associated with a Job.
Purchase Requisition: A purchase request linked to a Job and managed through configured spending limits and statuses.
Q
QR Code External Form: A Button Field that provides third parties with access to a shared Prestartr form.
QR Code Job: A Button Field used for scanning into or out of a Job.
Question Field: A form field that presents a configured question and response options, such as Yes, No, or N/A.
Quote: A financial document containing pricing and line items that can be linked to a Job or Work Order.
Quote Line Item: A priced line within a Quote that can become a Task on a Work Order.
Quote Method: The format used for a Quote, such as Itemised, Summary, Lump Sum, or Task.
R
Residual Consequence: The expected severity remains after you apply the planned safety controls.
Residual Likelihood: The probability or chance of an injury after you have put all your planned safety control measures in place.
Residual Risk Rating: The calculated score or level of risk that remains after safety control measures have been put in place.
Risk Activity: A dangerous task with a high potential to cause serious injury or death.
Risk Category: Identifies a dangerous activity that legally requires the creation of the SWMS before work can begin.
Risk Field: Form field linked to a Risk Register entry and used to display or update risk information and control measures.
Risk Register: The configured collection of risks available for selection in Risk Fields.
Risk Type: Defines the danger or harm, such as physical, chemical, or environmental.
S
Service: A configured offering with sale price, cost price, unit, markup, group, account, and optional components.
Service Cycle: A repeating sequence of maintenance steps performed across successive services.
Service Form: A Form Template selected for use during a service activity.
Service Group: A category used to organise Services.
Service Record: A record of a completed or previous service for Plant, including service dates, readings, costs, and comments.
Service Register: A maintenance dashboard with expected due dates, readings, services, history and create a Work Order.
Service Schedule: A set of rules defining the interval, duration, Service Cycle, form, budget, and Plant to which servicing applies.
Service Step: An individual step within a Service Cycle.
Show/Hide Rule: Conditional logic that displays or hides a field based on a response or another form condition.
Signature Field: A form field that captures a user’s signature.
Site Diary: A daily record of site activity, including labour hours, delays, incidents, contractors, signatures, and notes.
Site Prestart: A safety check, a briefing, carried out before any work or machinery operation begins on a project.
SMU: Service Meter Unit hours, measure the exact operating or engine time of heavy machinery or vehicles.
Standard Scheduler: A Scheduler mode that uses Allocations for Staff or Plant.
Subitem: A Budget component nested under a Budget Item, containing values, unit pricing, dates, and cost lines.
SWMS: A safety document used to map out high-risk work activities, identify dangers, to keep workers safe.
Sync: An app action that updates the mobile app with recent product changes or data.
T
Table Field: A form field that displays information in a table, including attendance records for Site Prestarts.
TAKE 5: A quick, 5-minute safety check and risk assessment that a worker performs before starting any new task.
Task: A unit of work in a Work Order, with fields such as a name, quantity, service, cost type, unit, price, and status.
Tenant: A selectable Prestartr environment or organisation profile that a user may access.
Text Field: A form field for text, long text, numeric, or related text-based input.
Time and Material: Work Order transactions used to record labour or Plant time and material costs, quantities and pricing.
Timesheet: A record of time worked by a person, often linked to a Job and used with the Site Diary.
Training Matrix: A register of who has what qualification and whether they are current.
U
Unit: A configured measurement option, such as Hour, Day, Week, or Month.
Unit of Measure (UOM): The measurement unit used for quantities, rates, or service intervals.
User Notification: A notification configured on a Form Template or another workflow.
User Zone: Configured access or visibility area used to control which users, fields, plants, or forms are available in a zone.
Utilisation Record: A record of a Plant usage reading, including the reading value, date, and person who recorded it.
W
WBS Code: The numbered Work Breakdown Structure code used to identify a Budget Item.
Work Breakdown Structure: The structured breakdown of project work into Items, Subitems, and related cost lines.
Work Order: A record used to assign, schedule, track, and complete work, including Tasks, Actions, Transactions, and files.
Work Order Number: An automatically generated number that increments for each Work Order.
Work Order Scheduler: A Scheduler mode that assigns Services, Staff, or Plant to an existing Work Order allocation.
Work Order Summary: A short summary of the Work Order.
Work Order Task: A Task within a Work Order. Quote line items can become Work Order Tasks when a Work Order is created.